What is mail merge

What is mail merge

Mail merge lets you quickly create correspondence and other documents by combining information from two different files.

For instance you could merge a test of names and addresses from one file with a form letter in another file to produce a number of personalized form letters.

Or you could create catalogs, forms with variable fields or labels.

You insert data instructions in the main document wherever you want data from the data source to appear in the merged documents.

For instance for a letter, use fields to create suitable salutations for each one. Instead of writing plain dear to each recipient, you could have a solution field in addition to the name field.

Once the main document and the data source are prepared, you are ready to merge them. The mail merge helper lets you send merged documents directly to your printer or save them to a file for editing and later printing.